BET: Microsoft PowerPoint Shortcut Keys

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Function Keys

F1	Display Help or the Office Assistant
F2	Select the text box containing an object or text
F4	Repeats the last presentation action (Edit > Repeat) (not Format Autoshape dialog)
F5	Runs the presentation (View > Slide Show)
F6	Moves to the next pane in the presentation (clockwise)
F7	Displays the (Tools > Spelling) dialog box
F10	Toggles the activation of the Menu Bar
F12	Displays the (File > Save As) dialog box

Shift + Function

Shift + F1	Activates the context sensitive Whats this ? prompt (Help > Whats This)
Shift + F3	Toggles between lowercase, mixedcase and uppercase on the selection
Shift + F4	Repeat the last Find, the same as (Edit > Find Next)
Shift + F6	Moves to the previous pane in the presentation (anti-clockwise)
Shift + F9	Toggles the display of Guide Lines
Shift + F10	Display the (Shortcut) menu for the selected item
Shift + F12	Saves, Displays the (File > Save As) dialog box if a new presentation

Ctrl + Function

Ctrl + F4	Closes the active presentation or window (File > Close)
Ctrl + F5	Restore the size of the active presentation or window
Ctrl + F6	Moves to the next presentation window
Ctrl + F7	Activates the Move window command
Ctrl + F8	Activates the Resize window command
Ctrl + F9	Minimises the size of the active presentation or window
Ctrl + F10	Maximise the size of the active presentation or window
Ctrl + F12	Displays the (File > Open) dialog box

Other + Function

Alt + F2	Displays the (File > Save As) dialog box
Alt + F4	Closes the active presentation (saving first) and exits PowerPoint (File > Exit)
Alt + F5	Restore the program window size
Alt + F7	Find next mispelt word - continue (Tools > Spelling) ??
Alt + F8	Displays the (Tools > Macros > Macro) dialog box
Alt + F9	Toggles the display of the Grid
Alt + F10	Maximise the program window
Alt + F11	Toggles between the Visual Basic Editor window and the PowerPoint window
Alt + Shift + F2	Displays the (File > Save As) dialog box
Alt + Shift + F4	Closes the active presentation (saving first) and exits PowerPoint (File > Exit)
Alt + Shift + F10	Displays the drop-down menu for the corresponding smart tag
Ctrl + Shift + F10	Activates the Menu Bar or displays the (View > Toolbars) dialog box
Ctrl + Shift + F12	Displays the (File > Print) dialog box

Ctrl + Numbers

Alt + Shift + 1	Show Heading 1 (Outline view)
Alt + Shift + 9	Expands all text in the presentation (Outline view)

Ctrl + Letters

Ctrl + A	Selects all the objects on the active slide
Ctrl + B	Toggles bold on the current selection
Ctrl + C	Copies the current selection to the clipboard (Edit > Copy)
Ctrl + D	Make a duplicate of the selected slide (Edit > Duplicate)
Ctrl + E	Centre aligns the current selection
Ctrl + F	Displays the (Edit > Find) dialog box
Ctrl + G	Displays the (View > Grid and Guides) dialog box
Ctrl + H	Displays the (Edit > Replace) dialog box
Ctrl + I	Toggles italics on the current selection
Ctrl + J	Justifies the current selection
Ctrl + K	Displays the (Insert > Hyperlink) dialog box (in a textbox)
Ctrl + L	Left aligns the current selection
Ctrl + M	Inserts a new slide (Insert > New Slide)
Ctrl + N	Creates a new presentation (File > New)
Ctrl + O	Displays the (File > Open) dialog box
Ctrl + P	Displays the (File > Print) dialog box
Ctrl + R	Right aligns the current selection
Ctrl + S	Saves, Displays the (File > Save As) dialog box if a new presentation
Ctrl + T	Displays the (Format > Font) dialog box
Ctrl + U	Toggles (continuous) underlying of the selection
Ctrl + V	Pastes the entry from the clipboard (Edit > Paste)
Ctrl + W	Closes the active presentation or window (File > Close)
Ctrl + X	Cuts the current selection to the clipboard (Edit > Cut)
Ctrl + Y	Repeats the last presentation action (Edit > Repeat)
Ctrl + Z	Undo the last presentation action (Edit > Undo)

Others + Letters

Ctrl + Shift + B	Opens the Outlook Address Book
Ctrl + Shift + C	Copies the formatting attributes from the current selection to the clipboard
Ctrl + Shift + F	Activates the Font Names drop-down on the Formatting toolbar
Ctrl + Shift + G	Group the currently selected objects / shapes
Ctrl + Shift + H	Ungroups the currently selected object / shape
Ctrl + Shift + P	Activates the Font Size drop-down on the Formatting toolbar
Ctrl + Shift + V	Pastes the formatting attributes from the clipboard on to the selection
Alt + D	Displays the (Slide Show) menu
Alt + E	Displays the (Edit) menu
Alt + F	Displays the (File) menu
Alt + H	Displays the (Help) menu
Alt + I	Displays the (Insert) menu
Alt + K	Checks the names in the To, Cc and Bcc lines against the Address Book
Alt + O	Displays the (Format) menu
Alt + S	Displays an e-mail message containing the active presentation
Alt + T	Displays the (Tools) menu
Alt + U	Displays the AutoShapes drop-down menu on the Drawing toolbar
Alt + V	Displays the (View) menu
Alt + W	Displays the (Window) menu
Alt + Shift + A	Show all or collapse all text or headings (Outline view)

Entering Data

Enter	Enters a new paragraph
Shift + Enter	Enters a line break (Soft break)
Ctrl + Tab	Inserts a tab in a table cell

Extending Data

Shift + Home	Extends the selection to the beginning of the line
Shift + End	Extends the selection to the end of the line
Shift + Up Arrow	Extends the selection one line up
Shift + Down Arrow	Extends the selection one line down
Shift + Left Arrow	Extends the selection one character to the left
Shift + Right Arrow	Extends the selection one character to the right
Ctrl + Shift + Home	Extends the selection to the beginning of the textbox
Ctrl + Shift + End	Extends the selection to the end of the textbox

Selecting Data

Ctrl + Shift + Up Arrow	Selects to the line above
Ctrl + Shift + Down Arrow	Selects to the line below
Ctrl + Shift + Left Arrow	Selects to the beginning of the word
Ctrl + Shift + Right Arrow	Selects to the end of the word
Delete	Deletes one character to the right
Backspace	Deletes one character to the left
Ctrl + Delete	Deletes one word to the right
Ctrl + Backspace	Deletes one word to the left

Formatting Data

Ctrl + ]	Increases the font size to the next size in the drop-down list
Ctrl + [	Decreases the font size to the next size in the drop-down list
Ctrl + Shift + >	Increases the font size to the next size in the drop-down list
Ctrl + Shift + <	Decreases the font size to the next size in the drop-down list
Ctrl + =	Toggles Subscript on the selection
Ctrl + Shift + =	Toggles Superscript on the selection

Manoeuvring

Arrow Keys	Moves one character or line in the given direction
Tab	Moves to the first or next hyperlink / object / cell
Shift + Tab	Moves to the last or previous hyperlink / object / cell
Home	Moves to the beginning of the line
End	Moves to the end of the line
Page Up	Moves to the previous slide
Page Down	Moves to the next slide
Shift + Page Up	Moves to the previous slide
Shift + Page Down	Moves to the next slide
Ctrl + Home	Moves to the beginning of the text box
Ctrl + End	Moves to the end of the text box
Ctrl + Up Arrow	Moves up one paragraph
Ctrl + Down Arrow	Moves down one paragraph
Ctrl + Left Arrow	Moves one word to the left
Ctrl + Right Arrow	Moves one word to the right
Ctrl + Enter	Moves to the next title or body text placeholder

Other

Alt + Tab	Toggles between all your open applications
Alt + Shift + Tab	Toggles backwards between all your open applications
Ctrl + Shift + Tab	Toggles between the Outline tab and the Slides tab in Normal view.
Ctrl + Spacebar	Remove manual character formatting returning the text back to its default
Esc	Cancels the action or closes the dialog box
Alt + Shift + Left Arrow	Promotes a paragraph (Outline view)
Alt + Shift + Right Arrow	Demotes a paragraph (Outline view)
Alt + Shift + Up Arrow	Moves the selected paragraphs up (Outline view)
Alt + Shift + Down Arrow	Moves the selected paragraphs down (Outline view)
Alt + Shift + +	Expands the text below a heading (Outline view)
Alt + Shift + -	Collapses the text below a heading (Outline view)
/	Turn character formatting on or off (numeric keypad)
Alt + Escape	Switches to the next program
Ctrl + Escape	Displays the Start Menu
Print Screen	Copies a picture of the whole screen to the clipboard
Alt + Print Screen	Copies a picture of just the active window to the clipboard

Redundant Shortcut Keys

Ctrl + Shift + F6	Move to the previous presentation window ??
Alt + S	Send presentation as an email ??
Alt + K	Check the names in email against the address book ??

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