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What is an Shape ?

 
 

These were called AutoShapes in Microsoft Office 2003

 

 

You can easily add charts, pictures, clip art shapes etc.

 
 

If you have a group of objects and you want to align them either on the left, middle or right of your slide.

 
 

You can use the (Draw > Align or Distribute) on the Drawing toolbar.

 

 

If you have spent a long time formatting a picture by adding shading etc

 
 

It is possible to copy the exact format and paste it to another picture or shape.

 
 

(Format > Pick up Object Style).

 
 

(Format > Apply Object Style)

 
 

alternatively use the Format Painter button

 

 

Pictures can be easily added to your slides to help clarify a point and to break up text.

 
 

(Insert > Picture > From File) A dialog box will appear allowing you to browse to the file.

 

 

PowerPoint 2003 comes with an Image Editing feature that allows you to change the resolution of an image to reduce its file size without affecting the quality of the image.

 
 

Reducing the resolution of an image is especially useful when you display the presentation as a slide show rather than printed out.

 
 

Most monitors can only display at a resolution of about 100dpi.

 

 

To compress an image display the Picture toolbar

 
 

Select the Compress button and the Compress Pictures dialog box will be displayed.

 
 

Apply To - choose whether to apply the compression to all images or just the selected one.

 
 

Change Resolution - web/screen will change it to 9rdpi

 
 

Compress Pictures -

 
 

Delete cropped areas of pictures - allows you to delete any cropped areas from your picture.

 

 

AutoShapes toolbar

 
 

The Autoshapes menu of the Drawing toolbar contains several categories of pre-defined drawing objects. In total you have a choice of over 100 automatic shapes.

 
 

This toolbar allows you to draw a number of geometrical shapes, arrows, flow charts, elements, etc

 
 

The only way to display this toolbar is to drag it away from the Drawing toolbar

 
   


 

Cropping your pictures and shapes

 
 

You can’t ungroup bitmap files (".bmp")

 

 

Picture toolbar – Image control button – choose greyscale

 

 

You can convert your WordArt to drawing objects if you want to animate each letter separately

 

 

To copy over a style associated with a picture / object select the picture, Choose format > PickUp object style. Click your unformatted object and select Format > Apply Object Style. You can also use the format painter.

 

 

To add additional text to a slide just click on the text button on the Drawing toolbar (big A icon) use the mouse to locate and size your text entry. To alter the font and font size, choose Format > Font

 

 

"Default for new objects" checkbox !!! Autoshapes mainly !!!

 

 

To insert a shape or picture you must be in Normal view ???

 

 

You can easily align a group of objects so that they fall into the categories of left, centre or right. First you must tell PowerPoint what kind of alignment you want to use. Click Draw (bottom left) choose align or Distribute then select the object Draw > Align or Distribute. Relative to slide

 

 

How to add text to your AutoShapes ?

 

 

Click on a shape then drag the mouse in order to adjust the size the want.

 
 

Many shapes have a selection handle which you can use to change an option, such as the size and ends of an arrow.

 
 

It is possible to rotate and turn these shapes and you can even combine them with other standard shapes and drawing objects such as rectangles and lines.

 
 

Every shape has selection handles, including a rotation handle.

 

 

Colouring an Autoshape - Select the shape, use the Fill drop-down button on the Drawing toolbar. Alternatively you can use the Fill drop-down on the Formatting toolbar (select the colour and press Enter).

 
 

Colouring the Border - Select the shape use the Line drop-down button on the Drawing toolbar (select the colour and press Enter).

 
 

You can group several Autoshapes, into a single object, which is easier to move or size , how ??

 
 

You can paste your cell ranges as "linked picture objects" by holding down the Shift key and selecting (Edit > Paste Picture Link). This allows you to print a non contiguous selection of ranges.

 
 

You can copy a cell range, shape etc as a picture by holding down the Shift key and selecting (Edit > Copy Picture). This menu option is only available when you hold down the Shift key.

 
 

You can add a wide selection of geometric shapes directly to your worksheet by using the Drawing toolbar.

 
 

In the drawing layer of a worksheet all your charts, pictures, shapes, controls, maps, Word art etc are stored

 
 

To insert an AutoShape, use the Drawing toolbar (this is normally displayed at the bottom of your window).

 
 

You can draw a perfect circle or square by holding down Shift while you drag the edge of the shape.

 
 

To draw several objects at the same time, double click the drawing tool. To cancel press Esc or select it again once ??

 
 

When moving shapes and objects around a worksheet, holding down Alt when dragging will snap the sides of the object to align with the cell borders.

 
 

You can link the text displayed in an AutoShape to a particular cell. Select the AutoShape and click in the formula bar. Enter the cell reference (e.g. "=A2").

 

 

Once a shape has been inserted, you can write inside it.

 
 

Free Rotation

 
 

Pre-defined Rotation ??

 
 

Hot spots - make invisible shapes on top of the main shape and assign a macro to the invisible one.

 

 

ABC button - This enables you to give your title one of 40 available looks, such as stop sign, upward triagnle, downward arc, semicircle, narrow etc

 


 

The ideal size for an image

 
 

First know the resolution of the screen it will be displayed on. On the Desktop, Properties, Settings, Screen Area (typically 800*600 pixels (laptops) or 1024*768 (desktops)) If the image is smaller than full screen it needs proportionally fewer pixels. If the Image occupies a quarter of the screen then it only needs 800/4 or 200 pixels. You could use Corel Draw to produce your graphics (www.altman.com)

 

 

You can add text-anchored to shapes, just select the shape and start typing. To select very small objects use the Tab key until the correct one is selected.

 

 

You cannot Ungroup bmp files, so there is no easy way to grab part of a bmp picture.

 
 

Right-click the picture and select Recolor just select the predominant colour.

 

 

Creating perfect Squares and Circles. When creating the object for the first time hold down the shift while you draw the object. If the object has already been created hold down the Ctrl while double clicking one of the re-sizing handles.

 

 

To draw several objects one after the other, double click the drawing tool to lock it into drawing mode.

 
 

This button will then remain active until you can cell the drawing session or select another object.

 



 

Creating Signs & Banners

 
 

To create a sign or banner, choose File > Page Setup click on Slides sized for list box.

 


 

You can flip or rotate PowerPoint objects, but you can’t flip or rotate ClipArt or pictures from files that you insert into slides. If you want to flip and rotate ClipArt just ungroup and group to convert it to an object. To rotate an object grab a corner and rotate. To flip just select the type of flip you want to apply from the Drawing Toolbar.

 

 

Shapes or drawing objects are represented by three different objects

 
 

Shapes – used to create shapes when you want to step through all the shapes on a slide

 


 

Arrowheads and Connectors

 


 

Text anchor point – Format > Placeholder – select the textbox tab

 

 

Draw a circle that partially covers the ClipArt picture. While the circle is selected choose a bright fill colour. Choose “More Fill Colors” and select the check box “semitransparent” and choose a very light colour.

 



 

A new feature for PowerPoint 2000 is its capability to Autofit text to fit the placeholder, e.g. if you bulleted list becomes a bit too long, the placeholder is automatically re-sized

 



 

Drawing Shortcuts

 
 

Shift - Hold down shift to force lines to be horizontal or vertical.

 
 

Forces arcs and ellipses to be true circles

 
 

Forces rectangles to be square and to draw other regular shapes

 

 

Ctrl - Hold down Ctrl to draw objects from the centre rather than from end to end.

 

 

Ctrl + Shift - Draw objects from the centre ensuring that they are regular.

 

 

Double Click - If you want to draw several objects of the same type, double click the button on the Drawing toolbar - e.g. block of arrows ???

 

 

You can create some interesting variations by grabbing the extra handles on these Autoshapes

 
 

SS

 

 

Click on a shape then drag the mouse in order to adjust the size the want.

 
 

Many shapes have a selection handle which you can use to change an option, such as the size and ends of an arrow.

 
 

It is possible to rotate and turn these shapes and you can even combine them with other standard shapes and drawing objects such as rectangles and lines.

 
 

Every shape has selection handles, including a rotation handle.

 

 

Colouring an Autoshape - Select the shape, use the Fill drop-down button on the Drawing toolbar. Alternatively you can use the Fill drop-down on the Formatting toolbar (select the colour and press Enter).

 
 

Colouring the Border - Select the shape use the Line drop-down button on the Drawing toolbar (select the colour and press Enter).

 
 

You can group several Autoshapes, into a single object, which is easier to move or size , how ??

 
 

You can paste your cell ranges as "linked picture objects" by holding down the Shift key and selecting (Edit > Paste Picture Link). This allows you to print a non contiguous selection of ranges.

 
 

You can copy a cell range, shape etc as a picture by holding down the Shift key and selecting (Edit > Copy Picture). This menu option is only available when you hold down the Shift key.

 
 

You can add a wide selection of geometric shapes directly to your worksheet by using the Drawing toolbar.

 
 

In the drawing layer of a worksheet all your charts, pictures, shapes, controls, maps, Word art etc are stored

 
 

To insert an AutoShape, use the Drawing toolbar (this is normally displayed at the bottom of your window).

 
 

You can draw a perfect circle or square by holding down Shift while you drag the edge of the shape.

 

 

Holding down the Ctrl key will draw the shape from the centre outwards.

 

 

To draw several objects at the same time, double click the drawing tool. To cancel press Esc or select it again once ??

 
 

When moving shapes and objects around a worksheet, holding down Alt when dragging will snap the sides of the object to align with the cell borders.

 
 

You can link the text displayed in an AutoShape to a particular cell. Select the AutoShape and click in the formula bar. Enter the cell reference (e.g. "=A2").

 

 

Once a shape has been inserted, you can write inside it.

 
 

Free Rotation

 
 

Pre-defined Rotation ??

 
 

Hot spots - make invisible shapes on top of the main shape and assign a macro to the invisible one.

 

 

ABC button - This enables you to give your title one of 40 available looks, such as stop sign, upward triangle, downward arc, semicircle, narrow etc

 


 

Snap

 
 

Snap to Grid - When Snap To Grid is turned on as you drag or draw an object or AutoShape, the object is pulled into alignment with the nearest intersection of gridlines on the invisible drawing grid. (In Microsoft Excel, the object aligns with the cell boundaries.)

 
 

Snap to Shape - Automatically aligns objects with gridlines that go through the vertical and horizontal edges of other shapes in the active file.

 


 

Fill Effects

 
 

Textures, Patterns

 


 

Gradients

 
 

1 colour, 2 colours

 

 

After you have selected an Autoshape the cursor should change to a small cross.

 
 

Can you start typing, or do you have to add a textbox ??

 

 

You can use the Free Rotate to rotate an autoshape.

 


 

Things to Remember

 
 

  • You cannot flip or rotate clipart that has been inserted from files. Although you can ungroup the object and regroup the shape to convert it into a PowerPoint shape.
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  • Inserting large pictures (or images) will dramatically increase the file size of the presentation. You should always open your picture or image in a graphics applications first and reduce the size of the image.
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     © Better Solutions Limited 27-Mar-2014Top | Next >