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How to Track the Changes ?

Being able to add and edit comments is very useful but if you want to track line-by-line changes then you need to use Track Changes.

With Track Changes switched on any changes made to a document are tracked and recorded.

Afterwards you can then go through all the changes and decide which ones to accept, reject or modify.

The quickest way to start tracking the changes is to double click on the TRK button in the status bar

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Alternatively you can select (Tools > Track Changes) or use the shortcut key (Ctrl + Shift + E).

You can also activate track changes from the Track Changes button on the Reviewing toolbar.

How are the changes tracked ?

Any new text is displayed in red with underlying. Word may select a different colour if you are not the first person to review the document.

Any text that is deleted remains on the screen but is formatted with a red line (or strikethrough) through it.

Any new text that is added and then subsequently deleted is not displayed.

Whenever an editing change is made a vertical line will appear in the left margin making it easy to find and focus on changes especially if the document is printed.

Change the Vertical Editing Line

If you do not like the vertical line being on the left you can change it to be on the right instead

(Tools > Options)(Track Changes tab, Margin) drop-down list.

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Printing the Vertical Editing Line

If you print a document with the markup then the vertical line will also be printed.

You can change the position of the editing line to one of the following:

Left Border -

Right Border -

Outside Border - This means the left margin on even numbered pages and the right margin on odd numbered pages.

If you want vertical lines to appear on the outside border you must define different headers and footers for odd and even pages ?