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Step 1 - What are Comments ?

Comments are short bits of text that can be used to annotate a document with suggestions and queries without actually changing the document.

These additional text entries are not considered part of the actual document and can be easily displayed or hidden.

Step 2 - Displaying Comments

By default comments are displayed on the right margin alongside your text.

The text corresponding to a comment is displayed with a shaded light red background and a dotted line links the comment with the actual text.

The position of the comment balloon can be changed using the (Tools > Options)(Track Changes tab).

Step 3 - Comment Markers

If you find the comment balloons are a little annoying you can replace these view comment markers.

Comment markers also contain a number. Each time you add another comment the number increases.

To prevent the balloons from being displayed display your Reviewing Options and change the Use Balloons option to Never

To quickly view a comment move the mouse over the comment marker. The comment marker displays the reviewer's initials.

The text will be displayed in yellow and the comment will be displayed as a screen tip.

If you do not see a screen tip then check your (Tools > Options)(View tab, "ScreenTips").

The screentip will also display the name of the reviewer.

Step 4 - Markup View

You can quickly toggle the display of the comment markers by using the (View > Markup) toggle command.

Step 5 - Comment Name and Initials

The initials that appear in the comment marker and the name that appears in the actual comment is taken from your (Tools > Options)(User Information tab).

Step 6 - Displaying ALL Comments

Step 5 - Selecting Comments

Step 6 - Editing Comments

Right click anywhere in the text and select Edit Comment from the shortcut menu.

Step 10 - Things to Remember

When searching for text using the (Edit > Find) dialog box the text inside any comments is automatically searched as well.