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Which Page Layout should I use ?

 
 

When you are writing your document there are several layouts which you can work in.

 
 

You can change between layout using the (View) menu.

 
   

 

You can alternatively use the shortcut icons in the bottom left corner of the window.

 
 

 Normal View

 


 

Normal View

 
 

“Normal View” uses far less of your computer resources than “Page View” although it doesn’t display the document as it will be printed.

 
 

In Microsoft Word, switches to normal view, which is the default document view for most word-processing tasks, such as typing, editing, and formatting.

 


 

Web Layout

 
 

If you are working in Web Layout view and you find that a table is automatically snapped to the left or right, remove the text wrapping option. (Table > Table Properties) (Table Text, Text Wrapping)

 
 

Switches the active document to Web layout view, which is an editing view that displays your document, as it will appear in a Web browser.

 


 

Print Layout

 
 

Switches the active document to page layout view, which is an editing view that displays your document as it will print. Page layout view uses more system memory, so scrolling may be slower, especially if your document contains many pictures or complex formatting.

 


 

Outline

 
 

"Outline view" displays the logical structure letting you drag headings and reorganise quickly.

 
 

The view is very useful for large documents (20+ pages)

 

 

Switches to outline view, in which you can examine and work with the structure of your file in classic outline form. Work in outline view when you need to organize and develop the content of your file.

 


 

To adjust the starting page number (Insert > Page Numbers)(Format button) You can either set the starting number or continue from the previous section. You can also change the number format and / or include chapter numbers.

 
 

If you alter the position of the margins when no text is selected then your alterations will only affect the paragraph that the insertion point is currently in

 
 

You can double click the little rectangle just above the top vertical scroll bar and this will split your screen horizontally (Window > Split), double clicking the boundary bar will remove the split (Window > Remove Split).

 
 

It is possible to have a border around a whole page (Format > Borders and Shading) (Page Border tab) If you switch to Page Layout view (View > Page Layout) it should be displayed

 
 

If you always work with the View percentage on 100% (or even 110%) you can probably see both edges of the page (in page-layout view). In this case you may want to remove the horizontal scroll bar to display another line of text (Tools > Options)(View tab, "Horizontal scrollbar").

 
 

You won’t need to see the Rulers most of the time, so remove them (View)(uncheck Rulers). When you do need a ruler hover your cursor just below the grey area at the top and the ruler will slide out. Do you gain an extra line ??

 
 

Always have the status bar displayed at the bottom as it shows you key information such as the total number of pages, section number etc

 
 

You can change the units displayed on your ruler from (Tools > Options) (General tab measurement units)

 
 

To get detailed measurements on your ruler click on a tab or margin marker on the ruler and press both mouse buttons. The normal ruler is replaced with a distance ruler.

 

 

To preserve the layout of your document some markup elements (insertions, deletions, formatting changes, comments) appear in the text of the document. It displays others in balloons that appear in the margin.

 

 

Outline Level

 
 

The Outline Level of a paragraph has nothing to do with outline numbering

 
 

The Outline level refers to the Heading level - ie the level at which the paragraph will appear in Outline view.

 
 

This is the property that you see in the Format > Paragraph dialog box under Outline Level.

 

 

All Built-in heading styles have an outline level.

 
 

Level 1 - for main heading - Heading 1

 
 

Level 2 - for a sub heading - Heading 2

 
 

This is the difference between Heading styles and all other styles

 
 

If you create your own heading styles they too will have outline levels.

 
 

A heading style is any style that has an Outline Level between 1 and 9.

 
 

If a style is not a heading style then is has an Outline Level of Body Text.

 
 

In the case of numbered headings ?? The outline level and list level of the paragraph

 




 

Footnotes and Endnotes

 
 

These are notes of reference, explanation or comment. A word in the main text can be marked with a footnote or endnote reference mark.

 
 

Footnotes appear on the same page as the text they explain. Endnotes reside at the end of each chapter (Insert > Footnote, Next)

 
 

Number – 2 options / AutoNumber / Custom Mark

 
 

If you want to change the location of your footnotes / endnotes, number format, starting number, or numbering system (continuous, resart each section, restart each page) click on Options.

 




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