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Removing Personal Information

It is possible to remove certain bits of personal information for example the name of the reviewer or the author.

You can remove the following types of personal information:

1) File Properties

2) Names associated with comments (i.e. the reviewer's name).

3) Routing Slips

4) Author names associated with versions.

Select (Tools > Options)(Security tab, "Remove personl information from file properties on save").

When this option is used the author's name is changed to "Author".

Removing Hidden Information

A word document can also contain certain bits of hidden information.

If you use the Versions feature in Word this information is saved as hidden information.

For exampe the version number or any changes recorded by the Fast save option.

This information might be visible if the document is saved in another file format.

Documents can still be opened and edited in WordPad

If you use the (Tools > Protect Document) task pane to save a document as Read Only the document can still be edited in WordPad and other third party applications (such as WordPerfect, OpenOffice and StarOffice).

(Tools > Options)(Security tab)

An alternative way to protecting your document is to use the (Tools > Options)(Security tab).

This is the same dialog box that is displayed from the Security Options of the Tools drop-down menu in the (File > Save As) dialog box.