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Manual Page Breaks

When you fill a page with text or graphics, Microsoft Word inserts an automatic page break and starts a new page.

To force a page break at a specific location, you can insert a manual page break.

(Insert > Break).

For example, you can force a page break to ensure that a chapter title always starts on a new page.

If you work on documents of more than several pages in length, and you insert manual page breaks, you might have to frequently rebreak pages as you edit the document.

Instead, you might want to set pagination options to control where Word positions automatic page breaks.

For example, you can prevent a page break from occurring within a paragraph or within a table row.

Or ensure that a page break doesn’t fall between two paragraphs, such as a heading and the following paragraph.

What are Widows and Orphan ?

In documents a widow is the last line of a paragraph that can appear by iteself at the top of a page.

An orphan is used to describe the first line of a paragraph that can appear at the bottom of a page.

You will rarely see these in a Word document as Word contains features to help remove them.

This option will be switched on by default.

With this option checked any lines that appear on their own either at the bottom or at the top of a page

The following two options can be used to try and help you ensure that the page breaks do not appear in the wrong places in your document.

Keep Lines Together

The widows and orphans option will prevent lines from appearing on different pages to the rest of the paragraph.

This option will prevent all page breaks that interupt paragraphs.

When a page break is needed, Word jumps the entire paragraph to the next page.

This can be very useful in tables because it prevents a few lines of the table from appearing on the next page.

Keep with Next

Sometimes you can have two paragraphs that you want to stay together regardless of what actual page they are on.

For example you may have a table with a heading above it.

Page Break Before

This forces a manual page break before the paragraph.

Things to Remember

If you are creating a document that needs one paragraph per page, then using the Page Break Before option is more convenient than using the Manual page breaks.

You can include these options within your styles so they can be automatically applied throughout your document.