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What is a Style ?

A style is the name given to a particular set of formatting characteristics.

A style is a series of formats that can be applied all at once to one or more paragraphs or one or more characters.

The term style refers to a collection of formatting commands that are grouped together and given a name.

Instead of formatting each heading paragraph, bullet point, etc individually you can save time by defining the format once as a style.

Styles can be used during document creation and document modification.

Using styles will save you a lot of time and will also guarantee consistency throughout your documents.

Advantages of using Styles ?

Using styles lets you quickly format a document with a consistent and professional look.

Using styles enables you to quickly modify the look of a document, instead of manually formatting all the separate components.

Using styles encourages a consistent format and look to your documents.

Allows you to quickly apply multiple formatting settings to portions of a document.

Allows you to automatically build and update a table of contents based on the styles in your document.

Allows you to take advantage of many other useful features, including table of contents, outlining, master documents and themes.

What are the different types of Styles ?

Paragraph styles are the most frequently used.although there are actually four different types of styles.

Built-in Styles

There are over 150 built-in styles that cannot be deleted.

When you use some of the built-in features such as table of contents, autoformat, etc Word will automatically apply built-in styles.

Using Styles

To apply a style place the cursor in the paragraph and use the style drop-down list on the Formatting toolbar.

If the style you want to apply does not appear in this list you can hold down the Shift key to display "all" the styles.

Any manual formatting is applied on top of any styles that may be applied.

Outline Levels

In addition (or as an alternative) to using styles in your documents you can use Outline levels.

If you often find yourself changing styles from heading 1 to heading 2 or heading 3 to heading 2, it may be quicker to switch to Outline view and use the Outlining toolbar instead.

You can use the promote and demote buttons to quickly change between the different heading styles.

For more details please refer to the Outlines section.

Things to Remember

A document must have at least three heading styles.